Custom development
WooCommerce inventory sync with suppliers & marketplaces
Stock and prices from suppliers, marketplaces or an ERP — mapped to your catalogue, applied on a schedule, with a record of every change.
Scoped and quoted per project. Fixed quote before any work starts. No hourly billing.
WooCommerce inventory sync automation is the difference between a catalogue that reflects reality and one that reflected reality on Monday. Suppliers publish stock as CSV over SFTP, as an XML feed, as a REST API with its own idea of pagination, or as a spreadsheet someone e-mails. Marketplaces want the traffic in the other direction. In between sits your SKU mapping, which is never one-to-one for long.
We build the pipeline: fetch, map, validate, apply, log. Validation matters more than the fetching — a supplier feed that truncates halfway through should not zero out half your catalogue, and a price column that arrives in the wrong currency should stop the run rather than reprice your store. Updates go through Action Scheduler in batches, so a 20,000-SKU sync does not take the site down, and every change is recorded with its before value.
Typical build
- Connectors for the formats your suppliers actually use — SFTP CSV, XML, REST, or a scheduled mailbox drop.
- A SKU mapping table you can edit, including many-to-one cases and supplier codes that change without warning.
- Sanity rules that halt a run: row-count drop beyond a threshold, impossible prices, unexpected currency, missing required columns.
- Price rules — markup, rounding, floors, per-supplier margins — applied consistently and visible in one place.
- Batched writes through Action Scheduler and a change log recording old value, new value, source and time.
Good fit if…
- You sell products you do not warehouse, and supplier stock changes faster than anyone can key it in.
- You list on a marketplace as well as your own store and oversells have already cost you a rating.
- Someone on your team spends a morning a week on a spreadsheet that becomes a CSV import.
How it connects to AI visibility
Availability is one of the first fields a shopping assistant filters on, and Merchant Center suppresses items whose stated availability does not survive a crawl. A sync that keeps stock honest keeps your products eligible to be recommended; one that lets them drift quietly removes them from answers long before anyone notices the traffic. This is exactly the data AI Visibility Monitoring watches from the outside.
FAQ
Straight answers to the questions store owners ask
How often can it run?
As often as the supplier updates and your hosting tolerates — hourly is common, every few minutes is possible for a small set of fast-moving SKUs. We size it against your catalogue during the build rather than guessing.
What happens when a supplier feed is broken?
The run stops and you get an alert naming the rule that tripped. The previous state stands. A partial feed silently applied is the failure mode that actually costs money, so the default is to refuse it.
Can it handle variants and bundles?
Yes, and this is usually where the real work is. Variant-level stock, parent roll-up rules and bundle availability derived from components are all part of the mapping we agree before building.
Custom development
Tell us what should happen automatically.
Describe the job someone does by hand, or the system your store cannot talk to. You will get a reply from the engineer who would build it, within one working day.
Describe your automation