Custom development
Automated invoicing & accounting sync (Xero, QuickBooks, Fatture in Cloud)
Orders become invoices in your ledger with the right VAT treatment, and refunds become credit notes, without anyone re-keying them.
Scoped and quoted per project. Fixed quote before any work starts. No hourly billing.
A WooCommerce accounting integration is the automation with the clearest payback, because the manual version is both expensive and error-prone. Every order becomes an invoice; every refund a credit note; every gateway payout a bank transaction that has to reconcile against the orders inside it. Done by hand it is a morning a week and a month-end nobody enjoys.
The difficulty is not the API. It is VAT: domestic rates, distance-selling thresholds, OSS reporting, reverse charge for validated EU business customers, and non-EU sales outside scope entirely. Each of those maps to a different tax code in Xero, QuickBooks or Fatture in Cloud, and a plugin that guesses produces a ledger that reconciles until the accountant looks closely. We agree the mapping with your accountant before writing the code, and the integration refuses to post anything it cannot classify.
Typical build
- Orders posted as invoices with correct tax codes, sequential numbering and your invoice layout.
- Refunds as credit notes referencing the original document, so the ledger stays balanced without manual entries.
- A VAT decision table — domestic, OSS, reverse charge, out of scope — agreed with your accountant and applied consistently.
- Gateway payout reconciliation: fees separated from revenue, payouts matched to the orders they contain.
- An error queue for anything unclassifiable, so a bad record stops and waits instead of being posted wrongly.
Good fit if…
- Someone exports orders and imports them into accounting software every week.
- You sell across EU borders and OSS or reverse-charge handling is currently a manual judgement call.
- Payout reconciliation takes hours because gateway fees and refunds have to be unpicked by hand.
How it connects to AI visibility
Tax-correct prices are the same data an assistant quotes. Stores that get VAT display wrong — showing ex-VAT prices to consumers, or the wrong rate per market — publish that error into their schema and feeds too, where Merchant Center rejects it and assistants repeat it. The tax mapping this build forces you to write down is the same mapping the AI Visibility Audit checks from the outside.
FAQ
Straight answers to the questions store owners ask
Which accounting systems do you integrate?
Xero, QuickBooks and Fatture in Cloud most often. Anything with a documented API is workable — including Estonian and Baltic systems — and we confirm the specific endpoints during the discovery call.
Who decides the VAT treatment?
Your accountant. We build the decision table they specify and make it visible in the admin, so a rule change is a change to that table rather than a change to code.
What happens to orders that were already in the ledger?
Historic orders can be backfilled from a date you choose, with duplicate protection keyed on the order number. We usually start from the beginning of a closed period so nothing reopens.
Custom development
Tell us what should happen automatically.
Describe the job someone does by hand, or the system your store cannot talk to. You will get a reply from the engineer who would build it, within one working day.
Describe your automation